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How To Backup Email And Contacts

How do I backup my email and contacts? Good question especially if you are worried your hard drive may crash any day. In this article I will explain how to backup all your emails and contacts in your address book. The safest way to backup your data is to put all the data on an external hard drive or flash drive. The most you should need is 2GB of data stroage for this process. If you have more than 2GB of mail data it is time to delete some of the messages. I have seen data corruption occur in email accounts that are more than 2GB in file size. You will need to be able to view hidden files and extensions for this exercise. Please read about how to view hidden files and how to view file extensions in Windows operating systems.

How do I backup my emails and contacts in my address book if I am using Outlook Express?

To backup your email data using Outlook Express do the following:

  • Create a new folder on your external hard drive and call it EMAIL BACKUP.
  • Click Start and then double click My Computer. Double click C:\ and then double click Documents and Settings. Double click your Username and then double click Application Data then double click Identities. Double click the identity folder for your account.
  • You should now be able to see all the .dbx files. Copy all of these files to your external drive.
  • If you are having trouble with the above instructions, the following is the location of all your email and address books.
  • C:\Documents and Settings\User Name\Application Data\Identities\
  • C:\Documents and Settings\User Name\Application Data\Microsoft\Outlook Express\
  • C:\Documents and Settings\All Users\Application Data\Microsoft\Outlook Express\
  • C:\Documents and Settings\User Name\Application Data\Microsoft\Address Book\
  • Copy all the .dbx files and the .wab which is the windows address book to an external drive.

How do I backup my emails and contacts if I am using Microsoft Outlook?

To backup your email data using Microsoft Outlook do the following:

  • Launch Microsoft Outlook and then click on File on the top menu bar. Select Import and Export from the drop down menu, as illustrated below.

outlook email backup procedure step 1

  • When the wizard pops up choose Export To a File as illustrated below.

outlook email backup procedure step 2

  • Next, click Personal Folder File (.pst) and click next as illustrated below.

outlook email backup procedure step 3

  • Next, highlight Personal Folders and place a checkmark in the box titled Include subfolders and click next as illustrated below.

outlook email backup procedure step 4

  • In the drop down box select the location you would like to save the file to. Give the file a name, I usually use today‚Äôs date for easy reference. Click Finish and Ok. That is it, you are done.